📅 Event Scheduling & Multiple Dates

Bookingbird allows you to create and schedule events with flexible date configurations, whether it's a single-day event, recurring event, or a multi-day festival. This guide will walk you through the process of setting up event schedules and managing multiple dates efficiently.

Why Use Event Scheduling in Bookingbird?

• Flexible Date Configurations: Set up single, multi-day, or recurring events.

• Automated Ticketing: Manage ticket sales for different event dates seamlessly.

• Attendee Management: Track registrations and check-ins per event date.

• Dynamic Scheduling: Update event schedules as needed without disrupting bookings.

How to Set Up Event Scheduling

Option 1: Use the AI Wizard (Recommended)

• Describe your event in a short prompt (e.g., “3-day festival with separate day passes and QR check-in”)

• The AI Wizard will automatically configure:

  • Event schedule (single-day, multi-day, recurring)

  • Ticket types and availability per date

  • QR codes and check-in setup

  • Delivery and notification settings

• It intelligently uses existing data to avoid duplicates

Option 2: Manual Setup

Step 1: Access the Event Scheduler

• Go to the Events tab in your Bookingbird dashboard

• Choose an existing event or click “Create Event” to start fresh

Step 2: Define Event Dates

Single-Day Event:

• Choose a specific date and time (e.g., June 10, 2024 – 10 AM to 5 PM)

Multi-Day Event:

• Enable Multi-Day Mode and select start and end dates

• Example: August 5–7, 2024 for a 3-day music festival

Recurring Event:

• Set a repeating pattern (e.g., daily, weekly, monthly, or custom)

• Example: Every Wednesday at 6 PM for a webinar series

Step 3: Configure Ticketing

• Assign specific ticket types (e.g., Day Pass, Full Event Pass)

• Adjust pricing and availability per date depending on demand

Step 4: Handle Schedule Changes Smoothly

• Easily update your schedule without affecting valid bookings

• Automatically notify attendees of changes via email

• Enable refunds if needed

Step 5: Publish and Monitor Your Event

• Click “Save & Publish” to go live

• Track ticket sales and check-ins by date in the dashboard

Real-world Example: Multi-Day Conference Setup

• Event Name: Tech Innovators Summit 2024

• Location: Convention Center, Los Angeles

• Dates: April 15 - April 17, 2024

• Ticket Options:

  • Single Day Pass: $150 per day

  • Full Conference Pass: $400 (all 3 days)

• Check-in Method: QR code scanning for each day’s attendance

Best Practices for Event Scheduling

• Clearly specify start and end times for multi-day events to avoid confusion.

• Offer discounts for full-event passes to encourage multi-day attendance.

• Monitor registration trends to adjust ticket pricing for each event date.

• Use automated reminders to notify attendees of upcoming event dates.

Need Help?

If you need assistance with scheduling multi-day events, our support team is ready to help!